← Combined Technical (NG)
Past Questions
The most important key to locating the medical record of the patient is:
A)
Physician Index card
B)
Disease Index card
C)
Number Central Index card
D)
Patient’s index card
In medical record filing and retrieval, the primary key used to locate a patient's record is the patient's index card, because it directly links the patient’s name and identifying details to the record number. Physician index cards and disease index cards are useful for other reference purposes, but they are not the main tool for locating an individual patient's medical record. The number central index card may help with numerical filing, but the patient’s index card is the most important key for retrieval.
When the patient’s information from a record is given to an insurance company attorney or governmental agency. It is ________ of the medical record.
A)
impersonal use
B)
personal use
C)
release of information
D)
None of the above
When information from a patient’s medical record is provided to an outside party such as an insurance company attorney or a governmental agency, it is termed the 'release of information' from the medical record. 'Impersonal use' and 'personal use' do not specifically describe this formal transfer/disclosure process.
________ is the heart of all administrative and management functions. It may be based on previous experience or on intuition.
A)
Monitoring
B)
Decision making
C)
Evaluation
D)
Managing
Decision making is considered the heart of all administrative and management functions because every administrative act involves choosing one course of action among alternatives. It may be based on previous experience or intuition, especially when complete data is not available. Monitoring and evaluation are supporting functions, while managing is a broader process that includes decision making.
The MRO is the ________ of Medical Record Committee.
A)
President
B)
Chairman
C)
Secretary
D)
Assistant secretary
In hospital medical record committees, the Medical Record Officer (MRO) typically functions as the Secretary of the Medical Record Committee. The Chairman/President is usually a senior administrative or clinical head, while the MRO handles record-related coordination and documentation. Therefore, the correct answer is Secretary.
What is the best solutions for the effective functioning of OPD services?
A)
Increase OPD hours if possible
B)
Provide cut off systems or specialists
C)
Print procedural instruction on reverse steps
D)
All of the above
Effective OPD functioning usually requires multiple supportive measures: extending OPD hours where possible to reduce crowding and waiting time, using cutoff systems or specialist arrangements to streamline patient flow and referrals, and printing clear procedural instructions to guide patients and staff. Since all three contribute to better OPD services, the correct answer is 'All of the above.'
The principle sources of the Jewish Medicine are the:
A)
Bible and Talmud
B)
Biblical disease
C)
Baghdad
D)
Moslem physician
Jewish medicine was chiefly based on religious and legal texts, especially the Bible and the Talmud, which contained many references to health, hygiene, disease, and medical conduct. The other options are not source texts of Jewish medicine: 'Biblical disease' is not a source, while 'Baghdad' and 'Moslem physician' relate to Islamic medical history rather than Jewish medical tradition.
__________ is done through deficiency check i.e while assembling and analysing the record, note should be made of all deficiency. This can be done on a form specially designed for the purpose.
A)
Quantitative Analysis
B)
Qualitative Analysis
C)
Medical Audit Committee
D)
Death Audit Committee
Deficiency check is a part of quantitative analysis because it focuses on counting completeness and identifying missing items while assembling and analyzing records. A specially designed form may be used to note all deficiencies. Qualitative analysis, on the other hand, deals with the quality, accuracy, and meaning of the information, not mere completeness. The Medical Audit Committee and Death Audit Committee are committees, not types of analysis.
_________ may be used in cases of minor nature where the duration of hospitalisation is less than 48 hours.
A)
Short stay medical record
B)
Problem oriented medical record
C)
New-born identification record
D)
Medical record forms
A short stay medical record is specifically used for cases of minor nature where hospitalization is less than 48 hours. It is meant for brief admissions and simple treatment. Problem oriented medical record is a different documentation system based on patient problems, while new-born identification record is for newborn identity details, and medical record forms is too general and not specific to short-stay cases.
Which is not required component of a standard inpatient medical record?
A)
Patient identity
B)
Internet bills
C)
Diagnoses
D)
Treatment plan
A standard inpatient medical record contains essential clinical and administrative information such as patient identity, diagnoses, and the treatment plan. Internet bills are unrelated to patient care documentation and are not a required component of an inpatient medical record.
In case the medical record is misfiled, then the following steps should be followed:
A)
Check before and after folder
B)
Transportation hundred/thousand
C)
Look for 3 in 5 and 8
D)
All of the above
If a medical record is misfiled, the correct first step is to search the immediately adjacent files or folders—i.e., the records placed just before and just after the expected location. This is a standard record-tracing method used in filing systems. Options (b) and (c) are not meaningful medical record management steps, so (d) cannot be correct.
The ________ is attached at the time of assembling of medical record and after completion of medical record it is removed.
A)
Readmission step
B)
Irksome operations
C)
Deficiency check
D)
Medical certificate
In medical record workflow, a deficiency check sheet/tag is attached during the assembling of the medical record to note missing reports, signatures, or documents. Once the record is complete, this sheet is removed. The other options do not fit this process: readmission step and irksome operations are unrelated terms, and a medical certificate is not an internal record-assembly attachment.
For claiming medical reimbursement, what documents are usually needed?
A)
Only the medical certificate
B)
Original bills and receipts
C)
Both (a) and (b)
D)
None of above
For medical reimbursement claims, the primary documents usually required are the original bills and receipts as proof of expenditure. A medical certificate may also be needed in some cases, but it is not the only essential document. Hence, option (b) is the best answer. Option (a) is incomplete, option (c) is incorrect because 'both' is not the usual standard requirement as stated here, and option (d) is clearly wrong.
After quantitative analysis of medical record i.e hospital statistics the medical record comes to _________.
A)
Incomplete area
B)
Medical record department
C)
Nurses section
D)
Medical Superintendent
After quantitative analysis of a medical record (hospital statistics), the record is sent to the Medical Record Department for further processing, filing, and record management. The other options are not correct because the Nurses Section handles nursing work, the Medical Superintendent is an administrative authority, and 'Incomplete area' is not a standard destination in the medical record workflow.
It is a written statement from physician or another medically qualifies healthcare provider which attests to the result of a medical examination of a patient.
A)
Medical reimbursement
B)
Medical certificate
C)
Medical insurance bill
D)
All of the above
A written statement issued by a physician or other medically qualified healthcare provider that attests to the result of a medical examination is called a medical certificate.
- (a) Medical reimbursement: refers to repayment of medical expenses, not a statement from a doctor.
- (b) Medical certificate: correct, because it is the document that records the result of a medical examination.
- (c) Medical insurance bill: a bill/invoice for insurance or treatment costs, not a certificate.
- (d) All of the above: incorrect, since only one option matches the definition.
The heart of the hospital is:
A)
Medical Record Department
B)
Central Admitting Office
C)
Out Patient Department
D)
Administration Office
In hospital administration, the Out Patient Department (OPD) is often called the 'heart of the hospital' because it is the main entry point for most patients and generates the largest patient flow. It connects patients to consultation, diagnosis, treatment, and further services. The Medical Record Department supports documentation, the Central Admitting Office handles admissions, and the Administration Office manages overall control, but the OPD is the central functional unit for patient services.
The ________ is prepared at the time of admission of a patient.
A)
Diagnostic index
B)
Physician index
C)
Alphabetical index card
D)
All of the above
An alphabetical index card is prepared at the time of a patient’s admission to record basic identification details and help in locating the patient’s file. A diagnostic index is prepared from diagnosis records, and a physician index is maintained to index patients by doctor, so they are not specifically admission-time records. Therefore, the correct answer is alphabetical index card.
The integral part of the medical record are:
A)
Diagnostic reports
B)
Consultation reports
C)
Medication reports
D)
Pathology report
A medical record is a complete documentation of a patient's healthcare, and diagnostic reports are considered an integral core part of it because they contain essential findings used for diagnosis and treatment planning. While consultation reports, medication reports, and pathology reports may also be included in a record, they are more specific subtypes or supporting documents. The broad and essential component among the options is diagnostic reports.
Diagnostic index is used to generate _________.
A)
Diagnostic statistics
B)
Record control
C)
Qualitative data
D)
Operation card
A diagnostic index is used for analysis and diagnosis of system performance or records, producing diagnostic statistics. It is not meant for record control, qualitative data generation, or creating an operation card. Therefore, option (a) is correct.
Mrs. Edna K. Huffman defined medical record as:
A)
A clear concise and accurate history patient’s life and illness
B)
A store house of knowledge, concerning the patient’s care
C)
A patient’s care which contain sufficient data
D)
As a document of the care given to a patient, warrant the treatment and end results
Mrs. Edna K. Huffman defined a medical record as a document of the care given to a patient, the warrant of the treatment, and the end results. Option (d) matches this definition most closely. The other options describe medical records in more general terms, but they are not the specific definition attributed to Huffman.
Who was the first to study vital statistics in 1661?
A)
Dr. George Wilson
B)
Captain John Graunt
C)
Franklin H. Martin
D)
Benjamin Franklin
Vital statistics is generally traced to Captain John Graunt, who in 1661 analyzed the Bills of Mortality in London and is regarded as the first to study vital statistics scientifically. Dr. George Wilson is known for later developments, Franklin H. Martin is associated with medical statistics in the U.S., and Benjamin Franklin is not credited with the first study of vital statistics.
________ is giving an orderly structure and systematizes a given role, capacity, responsibility or mission to bring out required results.
A)
Organization
B)
Function
C)
Goal
D)
Hospital management
The statement defines 'organization' as arranging a role, capacity, responsibility, or mission into an orderly structure so that the desired results can be achieved.
- Organization: gives structure and systematizes work/responsibilities. Correct.
- Function: refers to the activity or duty performed, not the structuring itself.
- Goal: is the desired outcome, not the process of arranging responsibilities.
- Hospital management: is a broader administrative field, not the specific definition given here.
To be ________, the Medical Record must be subjected to quantitative analysis by carrying out deficiency check regularly.
A)
complete
B)
adequacy
C)
sufficient data
D)
accurate
The sentence refers to the purpose of quantitative analysis of medical records: to ensure the record is complete by checking for deficiencies regularly. The phrase that fits grammatically and semantically is 'To be complete, the Medical Record must be subjected to quantitative analysis...'. 'Adequacy' is a noun and does not fit after 'To be'; 'sufficient data' is not parallel in structure; and 'accurate' is more related to correctness than completeness.
In medical record department, inpatient, outpatient and emergency records are filed in one area. This system of filing is known as:
A)
Centralised filing
B)
Decentralised filing
C)
Check out system
D)
None of the above
In a **centralised filing system**, all records—such as **inpatient, outpatient, and emergency records**—are maintained and filed in **one common area**. This improves uniformity and control over records.
- **Decentralised filing** means records are kept in different departments or locations, not in one area.
- **Check out system** refers to a procedure for tracking borrowed files, not the main filing arrangement.
- Therefore, the correct term is **Centralised filing**.
There are two types of Central Admitting Office and one of them is:
A)
Out-patient department
B)
Round the clock
C)
Nurses section
D)
None of the above
A Central Admitting Office (CAO) is the unit that handles patient admissions in a hospital. It is commonly classified into types such as a regular/admission office and a round-the-clock admitting office. Among the given options, "Round the clock" is one of the types. The other options do not describe a type of Central Admitting Office: the out-patient department is for non-admitted patients, and nurses section is a different hospital unit.
________ has been defined as an objective method for measuring the quality of professional performances and quality of medical care given to the patients.
A)
Medical Record Committee
B)
Medical Audit Committee
C)
Medical Statistical Committee
D)
All of the above
Medical audit is defined as an objective method for measuring the quality of professional performance and the quality of medical care given to patients. Among the options, this definition matches the function of the Medical Audit Committee. The other committees listed do not specifically refer to this quality-assessment process.